For many organisations meeting and conference expenditure represents a significant percentage of the total travel budget. However, meeting and conference budgets are not always held centrally, they belong to a divisional marketing budget or are included as part of an overall sales campaign. For this reason it is often difficult for companies to assess, let alone control, the scope of meeting and conference expenditure. There are other key issues:
- There are often many internal buyers, some with limited experience
- There is no consolidation of information, hence negotiation opportunities are missed
- Potential synergies with the corporate hotel programme are missed
- Management of these events is time-consuming and not part of core expertise
RoomTrust is a specialist in meeting and conference management. We can help you to understand and consolidate your real needs, identify total costs and synergies with your hotel programme. Finally, we can provide specialist support and systems to manage your needs, leaving you to concentrate on your core business.
Strategic Partnership
We believe in the effectiveness of partnership - understanding your objectives, budgetary constraints and philosophies, being part of the planning process. After an initial discovery of your ongoing needs we will agree the scope of your requirements and a process for planning, presenting and managing your events.
Experienced Support
We will appoint a key contact for your account ensuring continuity of understanding and service. Our support team will then assist with all aspects of your event - from sourcing and contracting, planning coordinating and, where applicable, on-site assistance.
Consolidated data
Finally, but equally importantly, RoomTrust will help you consolidate your total hotel, meetings and conference data. This helps future budgeting and planning, but also should identify any potential cost-saving opportunities.
